IRS 1099 Form Process to Report Payments

IRS 1099 Form Process to Report Payments: Did you hire an independent contractor or gig workers? Have you paid them $600 or more? If you hire contractors, gig workers, and paid them more than $600 in business-related payments. Then you’ll need to prepare and issue a 1099 Form. So, the contractors can use the information through Form 1099 to file their tax returns.

While it may seem a complicated procedure to issue these 1099s, it can be straightforward with the right process. Before you conquer the process, make sure to take care of the basics. We have provided information about the IRS 1099 Form process to report payments in 2020.

IRS 1099 Form Process to Report Payments

When do you report payments using 1099 Form?

IRS 1099 Forms summarizes income paid to independent contractors annually. Essentially 1099 Forms tell the IRS what you paid to contractors throughout the year, and what contractors will owe as well.

1099 Forms is what independent contractors, small businesses, and any entity that isn’t an S or C-level corporation use to report their income. These forms determine what they owe. You must send a 1099 Form to all the contractors you’ve hired and paid more than $600 during the year. This includes any partnerships or LLCs you may have contracted.

Who are 1099 independent contractors?

Independent contractors are temporary workers who provide good or services to businesses under specified terms outlined in a contract. They can be individual workers, estates, or corporations.

Independent contractors are self-employed and typically compensated on a per-project basis. The employers are not responsible for withholding taxes from their pay. Independent contractors must report the self-employment income information that they receive from a Form 1099. This makes a schedule C part of their filing process as well. Because employers don’t have to withhold federal income taxes, state taxes, etc. for independent contractors. It can be significantly cheaper to hire a freelancer rather than a full-time employee.

Advantages for 1099 contractors

As a business individual, the advantages of an independent contractor are transparent. They are flexible, cheaper than a W-2 employee, and ideal for short-term projects. The advantages for 1099 contractors are:


A bid downside for 1099 workers is that they are technically their own business, and as a result have to pay self-employment tax. The other one, that an independent contractor has to figure out their own estimated tax payments.


An independent contractor will have longer income payments than an equally paid W-2 employee. This frees them up to invest more with their funds. In some cases, contractors may look up to launch their own small business, making this quick cash appealing.

How do you prepare a 1099 Form?

Here are five simple steps that help you prepare your 1099 Forms:

Check your work

Before you start 1099 process, make sure you have all the correct information on your contactors. You should already have a filled-out W-9 Form for each contractor. It’s a good idea to check with each contractor to see if any information has changed prior to starting the 1099 process.

Get your 1099s

Once you have accurate information to work with, it’s time to get your 1099s. you cannot use a downloaded 1099 Form. if you’re filing through paper, you’re required to use specific forms that are readable by the IRS scanner.

Fill out the Forms

With your contractor’s information, it’s time to start filing them out. Start with your TIN, which could be your SSN or EIN. Then add the contractor’s information. Enter the payment amount in the appropriate box of the respective 1099 Form. Finally, confirm that their TIN’s are accurate. Repeat this for each contractor you’ve worked with.

Send out the Forms

You must mail or hand each 1099 1099 copy B to the contractor no later than February 1st, 2021. Failure to meet this deadline can lead to the IRS penalty fees. Submit Copy A of 1099 Form with the IRS on-time.

Keep a record of filing

Be sure to keep Copy C for your own records in case there are questions regarding the information provided to the IRS.

1099 Form Deadlines and penalties

Businesses must send 1099 Forms to all contractors by February 1st, 2021. Individual who run their business with contractors must file 1099s by the end of March if filing electronically.
The penalty for missing the deadline ranges from $50- $110 per form with maximum penalty of $565,000 per year. If a business completely disregards the requirement to provide a correct form, it could be hit with a penalty of $280 per form.

Filing 1099 Form online

Preparing and filing 1099 Forms can be very tedious and time-consuming. While it may be straightforward if you employ a number of contractors. The process can quickly become a headache. When you’ve numerous contractor whom you paid in the prior year. Filing 1099 Forms through paper forms is a hard task. To overcome these risks and reduce the stress, IRS introduced an easy and less time-consuming process.
Filing Form 1099 online is the best among other methods. It consumes less time, effort, and money. The safe and secure process is to file your 1099 Form online with an IRS authorized e-file provider.

Did you get the detailed information related to 1099 Forms? File your 1099 Forms fast, as the due dates are nearby. We provide you service to file 1099 Forms sitting at your own place electronically. IRS has provided the taxpayers filing 1099 Forms to use IRS certified e-file provider to file the forms. It has helped a lot in this pandemic situation. File your 1099 Forms with 1099 NEC online safely and securely.

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